The common meeting is an integral part of everyday life for most workgroups However, due to travel, time, or other constraints, people are often not able to attend all the meetings they need to Teleconferencing and recording of meetings can address this problem In this paper we describe a system that provides these features, as well as a user study evaluation of the system The system uses a variety of capture devices (a novel 360° camera, a whiteboard camera, an overview camera, and a microphone array) to provide a rich experience for people who want to participate in a meeting from a distance The system is also combined with speaker clustering, spatial indexing, and time compression to provide a rich experience for people who miss a meeting and want to watch it afterward

https://www.microsoft.com/en-us/research/wp-content/uploads/2016/02/Cutler_DMeetings_ACMMM_02.pdf

Distributed meetings: a meeting capture and broadcasting system

One way to gain a principled understanding of computer-mediated communication (CMC) use in the wild is to consider the properties of the communication medium, the usage practices, and the social context in which practices are situated. We describe the adoption and use of a novel, chat-like system called BABBLE. Drawing on interviews and conversation logs from a 6-month field study of six different groups at IBM Corporation (USA), we examine the ways in which the technical properties of the system enable particular types of communicative practices such as waylaying and unobtrusive broadcast. We then consider how these practices influence (positively or negatively) the adoption trajectories of the six deployments.

/pdf/the-adoption-and-use-of-babble-a-field-study-of-chat-in-the-2rb6ubtprw.pdf

The adoption and use of 'BABBLE': a field study of chat in the workplace

This paper describes NESSlE1, an awareness environment for cooperative settings Key elements of NESSIE are an application independent generic infrastructure, an open and extendable protocol including dynamic event types, and a set of sensors and configurable indicators, both for discrete and contextual event notifications Special aspects of the NESSIE server are the support access control, reciprocity, event transformation, the provision of different interaction methods, the implementation of a subscription method that is based on interest profiles, as well as the possibility of sharing profiles among groups With the integration of real-world sensors and tangible interfaces for the presentation of awareness information, NESSIE enables new ways to foster task-oriented and social awareness

NESSIE: an awareness environment for cooperative settings

A collaborative authoring application provides an authoring environment in which two or more users can edit a document concurrently. Each user edits a copy of the document, sends updates to a master copy of the document, and receives updates from the master copy of the document. The authoring environment may be configured into a public mode of operation, in which content and metadata are synchronized automatically, or into a private mode of operation, in which metadata is synchronized automatically and content is synchronized only at the request of the user. The authoring application may edit documents offline in public or private mode.

Collaborative authoring modes

This paper presents a systematic literature review of the challenges, best practices, models, and tools in Distributed Software Development (DSD) Project Management. The objective is to collect and systematize reported knowledge in terms of what are the difficulties in managing DSD projects, what are the best practices to overcome these difficulties, and how existing models and tools support these practices. We found 54 works related to DSD project management, published between 1998 and 2009. Using the data systematically extracted from these works, we propose an evidence-based DSD project management improvement model. Our contention is that this model can support practitioners and researchers to better understand the landscape of DSD project challenges and devise more effective solutions to improve project management in a distributed setting.

Challenges and Solutions in Distributed Software Development Project Management: A Systematic Literature Review

Meeting capture has been a common subject of research in the ubiquitous computing community for the past decade. However, the majority of the research has focused on technologies to support the capture but not enough on the motivation for accessing the captured record and the impact on everyday work practices based on extended authentic use of a working capture and access system. Our long-term research agenda is to build capture services for distributed workgroups that provide appropriate motivation and further understand how access of captured meetings impacts work practices. To do this, we have developed a testbed for meeting capture as part of a larger distributed work system called TeamSpace. In this paper, we discuss the requirements for meeting capture within TeamSpace, describe the initial prototype developed, and report on initial usage.

Integrating Meeting Capture within a Collaborative Team Environment

As a large geographically distributed company, Boeing needs integrated technologies that support, even encourage, working together across distances. As a foundation for working together, employees need to become acquainted with one another, form communities around shared interests, develop relationships, build trust, and communicate. Social networks are important within Boeing; people use these networks to find and fill openings in projects and programs. Project teams will more readily span geographic distances when social networks span distances.At Boeing Applied Research & Technology (AR&T) we have been investigating 3D virtual environments as support for geographically distributed teams, including support for social interactions. In this paper we outline potential business applications within large companies such as Boeing, and we describe our experiences with Boeing World, a corporate 3D environment based on the Active Worlds systems from Circle of Fire, Inc. (see http://www.activeworlds.com).

Business value of 3d virtual environments

Collaboration across different companies at different geographical locations has become a business necessity. We are building a system called TeamSpace that integrates different types of collaboration technologies into an environment that supports inter-company teams. Enabling inter-company collaboration is still a challenge because security infrastructures are in place to prevent the flow of information. We report our experiences in using existing technologies to enable the inter-company collaboration of our own project team. We describe our initial approaches to the problem and explain why they failed. Based on the lessons learned, we built a TeamSpace prototype using an architecture that allowed us to collaborate across existing security infrastructures.

Enabling inter-company team collaboration

Since Cohen and Prusak's work on social capital the CSCW research community has generated a lot of interest in organizational phenomena such as trust, motivation, and interpersonal relationships and the effects thereon caused by collaborative technologies. Among the mechanisms fuelling social capital, storytelling seems to stand out as one of the important ingredients without which organizational culture and creativity is hardly imaginable ([1]).

Can technology tell a story?: using temporal activity visualization in shared information repositories

In this paper, we address the design issues of a collaborative workspace system, called TeamSpace, that supports geographically distributed teams by managing shared work processes and maintaining shared artifacts in a project. TeamSpace attempts to integrate both synchronous and asynchronous types of team interaction into a task-oriented environment. Since meetings are an integral part of teamwork, our current work focuses on supporting virtual meetings as part of a larger collaborative work process. We present an initial TeamSpace prototype that supports asynchronous meeting management seamlessly integrated with capture and access of synchronous distributed meetings. The captured synchronous data is integrated with other related information in TeamSpace, enabling users to efficiently gain knowledge of both current and past team activities.

http://old.disco.unimib.it/simone/gestcon/team-virtual-meetings.pdf

A team collaboration space supporting capture and access of virtual meetings

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